Chairman’s Planning Guide

Project: Write-Up (7/25/96)

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO 
SUCCESSFULLY RUN THIS PROJECT?)
	The primary purpose of this project is to have members practice writing skills in an 
impromptu situation.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND 
MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO 
INVOLVE 25 JAYCEES.)

	Each member will be asked to write a brief biography/introduction, to be included on the 
chapter’s new Internet Home Page on the World Wide Web.  This Write-Up will be done during a 
General Membership Meeting.  Members will not be told what they are supposed to write ahead 
of time.  There will not be any specific guidelines for what should be written.  Members will be 
asked, “If you were introduced to someone new, and they said ‘Tell me about yourself.’ what 
would you tell them?”

	This project will assist in attaining the goal “____________________________________ 
______________________________________________________________________________
______________________________” in the __________________________________ Pinnacle 
Area, under the __________________________________________ Area, as outlined in the 
1996-1997 Chapter Planning Guide for the West St. Louis County Jaycees.  This Pinnacle Area 
corresponds to the CPG Category of _____________________________________________.


Goals:

A. To have 10 Jaycees participate in the project.

B. To have all Jaycees complete their Write-Up during the meeting.

C. To run the project at no cost to the chapter.


3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND 
DUTIES.)

A. President:
	Name: Karin Seymour
	

Duties:
	1. To insure that the goals established in the chapter plan are accomplished.
	2. To serve as an ex-officio member of the planning committee.


B. Programming Vice President:
	Name: Stacey Rawls

Duties:
	1. To assist the chairman in any way necessary for successful completion of this project.
	2. To make sure the Chairman’s Planning Guide is completed for the project.
	3. To handle any required training of committee members.


C. Project Chairman:
	Name: Debbie Velten

Duties:
	1. To complete the Chairman’s Planning Guide.
	2. To coordinate and promote the project.
	3. To collect the Write-Up submissions and publish on the Home Page.


E. Finance Sub-Chairman:
	Name: Wendy Cox

Duties:
	1. To handle all financial matters concerning this project, including handling any monetary 
income and payment of any bills.


F. Manpower - at least 10 members will be needed for 10-15 minutes to participate in this project.



4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG (if available)
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings

Items to be provided by Chapter Members:
A. Item: writing materials
Responsible Member: chairman
Date Needed: 7/25/96

Items to be provided by non-Jaycee resources:
A. Item: Internet Resources
Supplier: ANET
Address: @mail.anet-stl.com
Responsible Member: Debbie Velten
Date Needed: 7/25/96
Donation or Purchase: purchased by Debbie, but donated by her to the chapter


5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY 
COMPLETE THIS PROJECT.

Problem: People may not understand what an Internet Home Page is.
Solution: Give a brief explanation.  If a detailed explanation is desired, schedule another ID 
project “Overview of the Internet”.

Problem: Sometimes people are given a Write-Up topic to finish at home, and they never turn it 
back in.
Solution: Give everyone 10-15 minutes to complete the Write-Up during the meeting.



6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND 
EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$     0.00

	Donations (list):						
			monthly Internet resources			$   19.95
			writing materials				$     2.00

				Total Income				$   21.95


Expense: 
	Return of Appropriation from the chapter			$     0.00

	Value of Donations (list):						
			monthly Internet resources			$   19.95
			writing materials				$     2.00

	Return to Chapter (Profit)					$     0.00

				Total Expense				$   21.95



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL 
COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

06/06/96	Approve as part of the Chapter Planning Guide.

06/06/96	Get approval from the Board of Directors.

06/06/96	Get approval from the Chapter.

07/15/96	Accept Chairmanship.

07/17/96	Complete the first nine questions of the CPG.

07/25/96	Anticipated date of project.

07/26/96	Publish bio’s on the Web Page.

07/29/96	Complete the CPG.

08/01/96	Final report to the chapter.


IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

No revisions were needed.


9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE 
CHAIRMAN?

I think the topic was a little too open-ended.  Many people were stumped for what to write.  If we 
do this again, I’d suggest having a list of suggested items (where do you work?  where did you go 
to school?  are you married?  children?  etc.) that people can start with.  Once people got started 
writing, it went very well.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  
DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL 
MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To have 10 Jaycees participate in the project.
	This goal was not met.  8 Jaycees participated.

B. To have all Jaycees complete their Write-Up during the meeting.
	This goal was met.  All 8 members turned in their Write-Up by the end of the meeting.

C. To run the project at no cost to the chapter.
	This goal was met.


Project Impact:
	This project involved 8 Jaycees, which is 13% of our chapter, and no non-Jaycees.


Benefit to the Individual:
The individual benefits by practicing his or her writing skills.  Having to write off the top of your 
head teaches you to think quickly.  This can be very helpful, especially in today’s environment, 
when more people are communicating more and more by written e-mail.


Benefit to the Chapter:
The chapter benefits by having information about its members to post on the Internet.  This will 
tell people reading the Home Page what kind of people are proud to be members of West St. 
Louis County.  The chapter also benefits when its members can use their writing skills to request 
donations from various businesses.


Benefit to the Community:
The community benefits in two ways.  People from the community that read the chapter’s Home 
Page will be able to learn about the type of people that join the Jaycees.  This may make them 
more comfortable asking for the chapter’s help, or joining themselves.  The community also 
benefits when the chapter’s members can use their writing skills to assist with projects that benefit 
the community, such as requesting donations from businesses.


West St. Louis County Jaycees - Chairman’s Planning Guide	Page 1