Chairman’s Planning Guide

Project: Chapter Fundraising Training

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY 
RUN THIS PROJECT?)
	The primary purpose of this project is to help chapter members learn new ways to raise 
money for the chapter.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE 
GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 
JAYCEES.)

	Mr. Jim Guest, former Missouri Jaycees State President, will give members an overview 
of some new fundraising ideas.

	This project will assist in attaining the goal “To conduct at least 8 Member Training 
projects” in the Officers and Directors Training Pinnacle Area, under the Individual 
Development Area, as outlined in the 1995-1996 Chapter Planning Guide for the West St. Louis 
County Jaycees.  This Pinnacle Area corresponds to the CPG Category of Member Development.


Goals:

A. To have at least 10 Jaycees attend the training.

B. To gain at least one new fundraising project idea that can be used by the chapter.

C. To run the project at no cost to the chapter.



3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND 
DUTIES.)

A. President:
	Name: Debbie Vonk

Duties:
	1. To insure that the goals established in the chapter plan are accomplished.
	2. To serve as an ex-officio member of the planning committee.


B. Programming Vice President:
	Name: Eric Vonk

Duties:
	1. To assist the chairman in any way necessary for successful completion of this project.
	2. To make sure the Chairman’s Planning Guide is completed for the project.
	3. To handle any required training of committee members.


C. Project Chairman:
	Name: Brian Cox

Duties:
	1. To complete the Chairman’s Planning Guide.
	2. To coordinate and promote the project.
	3. To coordinate with the speaker/trainer.
	4. To find a location for the training.


D. Finance Sub-Chairman:
	Name: Wendy Graser

Duties:
	1. To handle all financial matters concerning this project, including handling any 
monetary income and payment of any bills.


E. Manpower - at least 10 members will be needed for at least 1 hour to learn about chapter 
fundraising.



4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings

Items to be provided by Chapter Members:
A. Item: location for the project
Responsible Member: Debbie Vonk
Date Needed: day of project
B. Item: refreshments
Responsible Member: Debbie Vonk
Date Needed: day of project
C. Item: materials for taking notes
	Responsible Member: each member attending should bring their own
	Date Needed: day of project


Items to be provided by non-Jaycee resources:
A. Item: trainer
Supplier: Mr. Jim Guest
Address: 1951 Seven Pines, Creve Coeur MO 63146
Contact Person: Jim Guest
Responsible Member: Brian Cox
Date Needed: day of project
Donation or Purchase: donation



5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY 
COMPLETE THIS PROJECT.

Problem: Members may not know about the project.
Solution: Promote the training at the general membership meeting and publish an article in the 
chapter newsletter.

Problem: Members may not understand the importance of chapter fundraising.
Solution: Stress to members that every project, even those done for money for charities, usually 
requires supplies or start up money, and that money can only come from fundraising activities.



6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND 
EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$ 0	

	Donations (list):  location of the project			$ 50
			    refreshments				$ 25
			    writing materials				$ 10

				Total Income				$85

Expense: 
	Return of Appropriation from the chapter			$ 0

	Value of Donations (list):  location of the project		$ 50
				    refreshments			$ 25
				    writing materials			$ 10

	Return to Chapter (Profit)					$ 0

				Total Expense				$ 85



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL 
COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

07/21/95	Approve as part of the Chapter Planning Guide.

07/21/95	Get approval from the Board of Directors.

07/21/95	Get approval from the Chapter.

12/01/95	Accept Chairmanship.

12/03/95	Complete the first nine questions of the CPG.

12/04/95	Arrange for speaker.

12/05/96	Arrange for location.

12/12/95	Anticipated date of project.

12/21/95	Final report to the chapter.

01/10/96	Complete the CPG.



IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

No revisions were needed.


9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE 
CHAIRMAN?

I would recommend promoting the training much more.  I think maybe even having the training 
at a meeting.  I think every chapter member can benefit from this training.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  
DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL 
MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To have at least 10 Jaycees attend the training.
	This goal was not met.  Seven Jaycees attended the training.

B. To gain at least one new fundraising project idea that can be used by the chapter.
	This goal was met.  The chapter decided to try the “Trivia Night” project.

C. To run the project at no cost to the chapter.
	This goal was met.

Project Impact:
	This project involved 7 Jaycees, which is 8% of our chapter, and 1 former Jaycee.

Benefit to the Individual:
	The individual benefits by learning about new methods of raising funds for the chapter.  
This gives the individual more confidence and may convince the individual to chair a 
fundraising project.


Benefit to the Chapter:
	The chapter benefits when the fundraising training is used to run a project, and the 
treasury increases as a result.


Benefit to the Community:
	The community benefits because if the chapter has more funds, the chapter can run more 
projects for the benefit of the community.  Things like Easter Egg Hunts or building bleachers 
for a local park.


West St. Louis County Jaycees - Chairman’s Planning Guide	Page 5