WEST ST. LOUIS COUNTY JAYCEES TIPS JARS ST. LOUIS CHILDREN' HOSPITAL CHAIRMAN'S PLANNING GUIDE PLANNING: 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to use tip jars at Ballwin Days to raise money for St. Louis Children's Hospital. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) We will run this project in conjunction with the Ballwin Days Beer Booth. We will place tip jars on the counter to raise money to make a donation to St. Louis Children's Hospitals. This is a traditional project for our chapter as we conduct it every year. This project will assist in attaining the goal "focus the fundraising efforts to include at least one local charity," under the Community Development Area, as outlined in the 2002 Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To involve 20 members in the project. B. To recruit 1 new member. C. To donate at least $350 to St. Louis Children's Hospital. 2. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Matt Schaefer Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee for this project. B. Programming Vice President: Name: Jennifer Voyles C. Project Chairperson: Name: Jennifer Voyles Duties: 1. To complete the Chairman's Planning Guide. 3. To assist with internal publicity at General Membership Meeting. D. Finance Sub-Chairperson: Name: Len DeMoor Duties: 1. To ensure the financial stability of the chapter. 2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. 3. To assist with any other matters concerning this project as they are needed. 3. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Item: Chapter Plan Responsible Member: President Use: To set goals for the project that are consistent with the overall goals of the chapter. B. Item: Meetings Responsible Member: Matt Schaefer Use: To provide information to the members about the project, as well as planning future strategy concerning the function. C. Item: Tip Jars - empty coffee cans Responsible Member: Jennifer Voyles Use: To collect tips. Items to be provided by Chapter Members: None Items to be provided by non-Jaycee resources: A. Item: Meeting Location - The Pointe at Ballwin Commons Supplier: City of Ballwin Address: 1 Ballwin Commons Drive, Ballwin MO 63011, (314) 227-8950 Contact Person: Tom McCarthy Responsible Member: Matt Schaefer Date Needed: 1st Thursdays Donation or Purchase: Donation 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: The festival is rained out. Solution: Ballwin has a rain date scheduled for the festival. Problem: People don't tip. Solution: Set beer prices so patrons get coin change in order to promote tipping. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the Chapter $0.00 Donations (list): Meeting Location $50.00 Other Income: Tips $350.00 ------------- Total Income $400.00 Expense: Return of Appropriation from the Chapter $0.00 Value of Donations (list): Meeting Location $50.00 Other Expenses: Donation $350.00 Return to Chapter (Profit) $0.00 ------------- Total Expense $400.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 02/07/02 Approved as part of the Chapter Planning Guide. 01/31/02 Approval from the Board of Directors. 06/06/02 Agree to serve as chairperson. 06/06/02 Complete the first seven questions of the CPG. 06/06/02 Announce project at general membership meeting and have sign up sheet. 06/21-06/23 Anticipated date of project. 07/11/02 Final Report to Chapter. 07/11/02 Complete the CPG. 07/20/02 Make donation at St. Louis Childrens' Hospital. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. None. 9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON. This program is extremely easy to run and makes an incredible amount of money for St. Louis Childrens' Hospital. I recommend we continue to run this project. Make sure to keep tip jar money separate from Ballwin Days beer booth money and 4th of July sno cone money. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To involve 20 members in the project. This goal was met as everyone who sold beer at Ballwin Days and encouraged customers to donate, was involved in the project. B. To recruit 1 new members. This goal was not met. C. To donate at least $350 to St. Louis Childrens' Hospital. This goal was exceeded as we raised $861 for St. Louis Childrens' Hospital. Benefit to the Individual: The individual benefited from this project through meeting the public and learning to solicit donations for a worthy cause. Benefit to the Chapter: The chapter benefited from this project because of the publicity we gain not only in our community by doing something for a worthwhile cause, but also by publicly making a large donation to a local charity. Benefit to the Community: The community benefited because donations to St. Louis Childrens's Hospital stay in the local area.