Chairman’s Planning Guide Project: Parliamentary Procedures Training PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to teach our members the proper use of Parliamentary Procedures. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) An experienced Jaycee will train members in how to use Parliamentary Procedure. This project will assist in attaining the goal “To conduct at least 8 Member Training projects” in the Officers and Directors Training Pinnacle Area, under the Individual Development Area, as outlined in the 1995-1996 Chapter Planning Guide for the West St. Louis County Jaycees. This Pinnacle Area corresponds to the CPG Category of Member Development. Goals: A. To have at least 10 Jaycees attend the Training Session. B. To have 1 non-Jaycee attend the Training Session. C. To run the project at no cost to the chapter. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Debbie Vonk Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee. B. Programming Vice President: Name: Eric Vonk Duties: 1. To assist the chairman in any way necessary for successful completion of this project. 2. To make sure the Chairman’s Planning Guide is completed for the project. 3. To handle any required training of committee members. C. Project Chairman: Name: Brian Cox Duties: 1. To complete the Chairman’s Planning Guide. 2. To coordinate and promote the project. 3. To obtain or create training materials. 4. To do the training or find an experienced Jaycee to do the training. E. Finance Sub-Chairman: Name: Wendy Graser Duties: 1. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. F. Manpower - at least 10 members will be needed for a 1/2 hour, to be trained in Parliamentary Procedure.. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Chapter Plan B. Chapter Newsletter C. Chapter Roster D. Past Chapter CPG E. Chairman’s Planning Guide form and guidelines F. Meeting Agendas and Minutes G. Chapter General Membership Meetings H. Chapter Board of Directors Meetings Items to be provided by Chapter Members: A. Item: Training Materials Responsible Member: Brian Cox Date Needed: 9/28/95 B. Item: location for the project Responsible Member: Debbie Vonk Date Needed: 9/28/95 C. Item: copies of training materials Responsible Member: Lori Vincent Date Needed: 9/28/95 Items to be provided by non-Jaycee resources: No non-Jaycee resources will be needed for this project. 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: Parliamentary Procedures can be perceived as boring. Solution: Distribute humorous document “Rules of Non-Parliamentary Procedures” before beginning the training. Problem: People may not want to attend. Solution: Do the training during a Board of Directors Meeting, so that many people who need the training will be there. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the chapter $ 0.00 Donations (list): location $ 50.00 copies $ 7.50 trainer’s time $ 100.00 Total Income $ 157.50 Expense: Return of Appropriation from the chapter $ 0.00 Value of Donations (list): location $ 50.00 copies $ 7.50 trainer’s time $ 100.00 Return to Chapter (Profit) $ 0.00 Total Expense $ 157.50 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 04/22/95 Approve as part of the Chapter Planning Guide. 04/22/95 Get approval from the Board of Directors. 07/01/95 Get approval from the Chapter. 09/10/95 Accept Chairmanship. 09/11/95 Complete the first nine questions of the CPG. 09/20/95 Obtain Training Materials. 09/21/95 Promote the Training Session at General Membership Meeting. 09/28/95 Anticipated date of project. 10/06/95 Final report to the chapter. 10/10/95 Complete the CPG. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. No major revisions were necessary. 9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE CHAIRMAN? I think I would run this project at a general membership meeting instead of a Board meeting. Most of the Board are experienced members, and didn’t really need this training. Many of the newer members would have benefited more. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To have at least 10 Jaycees attend the Training Session. This goal was not met. Only 8 Jaycees attended the Training. B. To have 1 non-Jaycee attend the Training Session. This goal was not met. There were no non-Jaycees present. C. To run the project at no cost to the chapter. This goal was met. Project Impact: This project involved 8 Jaycees, which is 9% of our chapter, and 0 non-Jaycees. Benefit to the Individual: The individual benefits by learning the “secret code” of Parliamentary Procedure. The individual will not be confused when the techniques are used at meetings in the future, and will be more comfortable at the meetings. Benefit to the Chapter: The chapter benefits by having members who know how to run a meeting. This will help keep the meetings under control and more productive. Benefit to the Community: The community benefits by having a Jaycee chapter that has productive meetings, and thus can plan better projects. West St. Louis County Jaycees - Chairman’s Planning Guide Page 1