Chairman’s Planning Guide Project: New Member Orientation - Win, Lose or Draw PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to provide an opportunity for new members to learn about the Jaycee organization in a fun, game show format. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) This project consists of conducting a new member orientation in the format of a popular game show, “Win, Lose or Draw”. There will be two teams formed. One team member will draw items until the other team members can guess what it is. The emcee will then give team members a chance to earn bonus points by explaining the relevance of the item to the Jaycees. The emcee will supply the relevance if the team cannot. This project will assist in attaining the goal “____________________________________ ______________________________________________________________________________ ______________________________” in the Member Development Pinnacle Area, under the Individual Development Area, as outlined in the 1996-1997 Chapter Planning Guide for the West St. Louis County Jaycees. This Pinnacle Area corresponds to the CPG Category of Member Development. Goals: A. To have five new or prospective members attend this project. B. To involve five Jaycees in the planning and implementation of this project. C. To run the project at no cost to the chapter. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Karin Seymour Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee. B. Programming Vice President: Name: Stacey Rawls Duties: 1. To assist the chairman in any way necessary for successful completion of this project. 2. To make sure the Chairman’s Planning Guide is completed for the project. 3. To handle any required training of committee members. C. Project Chairman: Name: Debbie Velten Duties: 1. To complete the Chairman’s Planning Guide. 2. To coordinate and promote the project. 3. To make up the questions for the “game show”. 4. To obtain prizes for the winners. 5. To emcee the game. E. Finance Sub-Chairman: Name: Wendy Cox Duties: 1. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. F. Manpower - at least 5 members will be needed for 2 hours, to play the game and help orient new and prospective members. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Chapter Plan B. Chapter Newsletter C. Chapter Roster D. Past Chapter CPG E. Chairman’s Planning Guide form and guidelines F. Meeting Agendas and Minutes G. Chapter General Membership Meetings H. Chapter Board of Directors Meetings Items to be provided by Chapter Members: A. Item: Paper and Drawing Materials Responsible Member: chairman Date Needed: day of project B. Item: Questions for the “game show” Responsible Member: chairman Date Needed: day of project C. Item: prizes for the winners Responsible Member: chairman Date Needed: day of project Items to be provided by non-Jaycee resources: A. Item: location for the project Supplier: French Quarter Cocktail Lounge Address: 14766Manchester Rd., Ballwin MO 63021 Phone: 314-391-8923 Contact Person: Ray “Bones” Probst Responsible Member: Karin Seymour Date Needed: day of project Donation or Purchase: donation B. Item: copies Supplier: DePaul Health Center Address: 12303 DePaul Drive, Bridgeton MO 63044 Phone: 314-344-7038 Contact Person: Lori Vincent Responsible Member: Lori Vincent Date Needed: 3 weeks ahead of project Donation or Purchase: donation 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: Lack of attendance by new members and prospective members. Solution: Both written and verbal communication will be used to contact members about the project. The project will be written up in the newsletter and flyers will be distributed to as many people as possible. Problem: Need to obtain prizes but the budget is small. Solution: The chairman will purchase prizes at the “$1 Store”, at her own expense. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the chapter $ 0.00 Donations (list): Location of the project $ 50.00 Copies $ 10.00 Prizes $ 4.00 Total Income $ 64.00 Expense: Return of Appropriation from the chapter $ 0.00 Location of the project $ 50.00 Copies $ 10.00 Prizes $ 4.00 Return to Chapter (Profit) $ 0.00 Total Expense $ 64.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 06/20/96 Approve as part of the Chapter Planning Guide. 06/20/96 Get approval from the Board of Directors. 06/20/96 Get approval from the Chapter. 08/01/96 Accept Chairmanship. 09/01/96 Complete the first nine questions of the CPG. 09/05/96 Reserve basement of the French Quarter. 09/07/96 Obtain prizes. 09/10/96 Write Questions. 09/12/96 Anticipated date of project. 09/19/96 Final report to the chapter. 09/25/96 Complete the CPG. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. Date: 09/12/96 Revision: The project was postponed and re-scheduled for 10/24/96. Not enough work had been done promoting the project, and it was felt that an extra month would allow us more time to contact new and prospective members. 9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE CHAIRMAN? The key to making this project a success is to have several new and/or prospective members attend. This project needs to be promoted in any way possible: newsletter articles, flyers, phone calls, newspaper calendar items, whatever it takes to get people to attend. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To have five new or prospective members attend this project. This goal was not met. One new member attended. B. To involve five Jaycees in the planning and implementation of this project. This goal was met. There were five Jaycees involved. C. To run the project at no cost to the chapter. This goal was met. Project Impact: This project involved 6 Jaycees, which is 9.5% of our chapter, and no non-Jaycees. Benefit to the Individual: The individual benefits by learning more about the Jaycees organization, and the West St. Louis County Jaycees in particular. The member may have arrived with no idea what she or he had signed up for. The New Member Orientation should give them the confidence to start participating in the chapter’s activities. Benefit to the Chapter: The chapter benefits by having members that are well informed about the Jaycees. Members who attend a New Member Orientation become more productive to the chapter and thus the chapter has more manpower available. This allows the chapter to run bigger and better projects. Benefit to the Community: The community benefits by having an active and vital Jaycee chapter which will run projects to help the community. Chapters that have new members come in also get new ideas. This allows them to do even more for the benefit of the community. West St. Louis County Jaycees - Chairman’s Planning Guide Page 1