Chairman’s Planning Guide

Project: Flood Relief Donation

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO 
SUCCESSFULLY RUN THIS PROJECT?)
	The primary purpose of this project is to assist with flood relief efforts in North 
Dakota.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND 
BACKGROUND INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC 
AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  
(EXAMPLE: TO INVOLVE 25 JAYCEES.)

	The chapter will make a monetary donation in the amount of $200, to be sent to 
the North Dakota Jaycees, for flood relief assistance.

	This project will assist in attaining the goal “To conduct at least 6 Community 
Assistance projects” in the Community Service Pinnacle Area/CPG Category, under the 
Community Development Area, as outlined in the 1997-1998 Chapter Planning Guide for 
the West St. Louis County Jaycees.


Goals:

A. To donate $200 to the North Dakota Jaycees Flood Relief effort.

B. To have at least 5 Jaycees involved in the project.

C. To publicize the donation.


3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND 
DUTIES.)

A. President:
	Name: Karin Seymour

Duties:
	1. To insure that the goals established in the chapter plan are accomplished.
	2. To serve as an ex-officio member of the planning committee.



B. Programming Vice President:
	Name: Lori Vincent

Duties:
	1. To assist the chairman in any way necessary for successful completion of this 
project.
	2. To make sure the Chairman’s Planning Guide is completed for the project.
	3. To handle any required training of committee members.


C. Project Chairman:
	Name: Debbie Velten

Duties:
	1. To complete the Chairman’s Planning Guide.
	2. To coordinate and promote the project.
	3. To obtain the check from the treasurer.
	4. To mail the check to the North Dakota Jaycees.
	5. To publicize the donation.


D. Finance Sub-Chairman:
	Name: Wendy Cox

Duties:
	1. To handle all financial matters concerning this project, including handling any 
monetary income and payment of any bills.


F. Manpower - minimal manpower is needed for this project  (less than 30 minutes by 
anyone).



4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE 
REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings

Items to be provided by Chapter Members:
A. Item: Donation Check
Responsible Member: Wendy Cox
Date Needed: day of project
B. Item: envelope & stamp
Responsible Member: chairman
Date Needed: day of project

Items to be provided by non-Jaycee resources:
A. Item: Meeting location
Supplier: City of Ballwin
Address: Ballwin Commons Circle
Contact Person: Tom McCarthy
Responsible Member: Karin Seymour
Date Needed: day of meeting
Donation or Purchase: donation


5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY 
COMPLETE THIS PROJECT.

Problem: The chapter may not have the funds available.
Solution: The treasurer will confirm that the funds are available before the check is 
written.

Problem: Members may want to make their own, personal contribution.
Solution: Publish the address for flood relief donations in the newsletter.


6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME 
AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter					$ 200.00

	Donations (list): meeting location				$   50.00
				envelope and stamp			$       .50

				Total Income					$ 250.50

Expense: 
	Return of Appropriation from the chapter			$     0.00

	Value of Donations (list): meeting location			$   50.00
				envelope and stamp			$       .50

	Return to Chapter (Profit)						$     0.00

				Total Expense				$     0.00



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL 
COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

05/01/97	Approve as part of the Chapter Planning Guide.

05/01/97	Get approval from the Board of Directors.

05/01/97	Get approval from the Chapter.

05/01/97	Accept Chairmanship.

05/01/97	Obtain check from treasurer.

05/05/97	Complete the first nine questions of the CPG.

05/05/97	Obtain mailing address of North Dakota Jaycees

05/07/97	Mail check and letter to North Dakota Jaycees.	

05/15/97	Final report to the chapter.

05/20/97	Complete the CPG.



IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

No revisions were necessary.


9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE 
CHAIRMAN?

No changes or recommendations.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL 
ESTABLISHED.  DESCRIBE THE IMPACT OF THIS PROJECT ON THE 
CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To donate $200 to the North Dakota Jaycees Flood Relief effort.
	This goal was met.

B. To have at least 5 Jaycees involved in the project.
	This goal was met.  7 Jaycees participated in the decision to make the donation.

C. To publicize the donation.
	This goal was met.  The donation was publicized in the chapter newsletter.


Project Impact:
	This project involved 7 Jaycees in West County, and could affect the lives of an 
unknown number of non-Jaycees in North Dakota.

Benefit to the Individual:
The individual benefits by becoming a giving person.  Making a difference in the lives of 
people we do not even know will give people a sense of satisfaction.


Benefit to the Chapter:
The chapter benefits by helping another Jaycee chapter help their community.


Benefit to the Community:
The community benefits by having more money to buy needed supplies to help those 
affected by the flood, or to help pay for clean-up efforts after the flood.


West St. Louis County Jaycees - Chairman’s Planning Guide	Page 1