Chairman's Planning Guide
Project: Mini-Mock

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?)
	The primary purpose for running this project is to familiarize our members with the Mock Legislature process.

2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 JAYCEES.)

	Description:  This project will involve a State Representative explaining the legislative process to members of our chapter who will be participating at Mock Legislature.  By having an informal session, it will help our members feel more comfortable presenting bills at Mock.  We got the idea for this project because Representative Evans, a member of our chapter, kept asking us what he could do to help our chapter.  We felt that by sharing his expertise with us, we would be better prepared for Mock Legislature.
 
	This project will assist in attaining the goals "to hold 4 projects in this area" and "to involve 10 members in Mock Legislature" Government Involvement Pinnacle Area, under the Individual Development Area, as outlined in the 1999 Chapter Planning Guide for the West St. Louis County Jaycees.

Goals:
A. To involve 10 members in the project.	
B. To teach our members the steps in the legislative process.
C. To involve one prospective member.

3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND DUTIES.)

A. President:
	Name: Beth Cox
Duties:
1. To insure that the goals established in the chapter plan are accomplished.
2. To serve as an ex-officio member of the planning committee for this project.

B. Programming Vice President:
	Name: Teri Reiter, Individual Development Vice President
Duties:
1. To assist the chairman in running the project.
2. To assist with promotion of the project.
3. To ensure that the CPG is completed in a timely fashion.

C. Project Chairperson:
Name:  Craig Musser

Duties:
1. To complete the Chairman's Planning Guide.
2. To arrange for a location and a speaker.
3. To assist with internal publicity at General Membership Meetings.
4. To write a newsletter article promoting the project
	
E. Finance Sub-Chairperson:
	Name: Suzanne Archer
Duties:
1. To ensure the financial stability of the chapter.
2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills.
3. To assist with any other matters concerning this project as they are needed.

F. Newsletter Editor:
	Name: Debbie Velten
Duties:
1. To assist with internal PR of the project through the use of the chapter newsletter.
2. To assist with any other matters concerning this project as they are needed.

G. Manpower - In addition to the above planning committee members, the successful completion of this project will require a total of 10 additional members from the chapter to attend the program.

4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Item: Chapter Plan
Responsible Member: Beth Cox
Use: To set goals for the project that are consistent with the overall goals of the chapter.
B. Item: Chairman's Planning Guide from previous or similar project
Responsible Member: Teri Reiter
Use: To see a basic CPG format and to get ideas for the successful completion of this project based on results from an earlier project of a similar nature.
C. Item: The WestCo News
Responsible Member: Debbie Velten
Use: To provide internal PR about the project to members of the chapter.
D. Item: Membership Roster
Responsible Member: Beth Cox
Use: To Personally contact chapter members about the project.
E. Item: Meeting Agendas from General Membership Meetings and Board Meetings
Responsible Member: Beth Cox
Use: To assist with internal PR about the project.
F. Item: Meetings
Responsible Member: Beth Cox
Use: To provide information to the members about the project, as well as planning future strategy concerning the function.
G. Item: Manpower
Responsible Member:  Craig Musser
Use: To make phone calls to other members to encourage attendance.

Items to be provided by Chapter Members:
A. Item:  CPG from Last Year
Responsible Member: Teri Reiter
Date Needed: August 1, 1999
A. Item: WestCo News
Responsible Member:  Debbie Velten
Date Needed:  September 1 and October 1, 1999
B. Item:  Meeting Agenda and Meetings
Responsible Member:  Beth Cox
Date Needed: 1st and 3rd Thursdays of each month
C. Item:  Speaker
Responsible Member:  Craig Musser 
Date Needed:  October 4, 1999
D. Item:  Members to Attend
Responsible Member:  All Chapter Members
Date Needed:  October 4, 1999
E. Item:  Handouts
Responsible Member:  Brent Evans (member and speaker)
Date Needed: October 4, 1999
F. Item:  Prospective Members
Responsible Member:  All Chapter Members
Date Needed:  October 4, 1999

 Items to be provided by non-Jaycee resources:
A. Item: Meeting Location - The Pointe at Ballwin Commons
Supplier: City of Ballwin
Address: 1 Ballwin Commons Drive, Ballwin MO 63011, (314) 227-8950
Contact Person: Tim Stearns
Responsible Member: Beth Cox
Date Needed: 1st & 3rd Thursdays
Donation or Purchase: Donation

B. Item:  Project Location
Supplier: St. Louis County Library, Daniel Boone Branch
Address:  300 Clarkson Rd., Ellisville, MO 63011 227-9630
Contact Person: None
Responsible Member:  Suzanne Archer
Date Needed: October 4, 1999
Donation or Purchase: Donation

5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT.

Problem: No place to have the program
Solution: Plan early enough so we can find another location if our first choice is not available.

Problem:  No members show up.
Solution:  Promote the program early so members can plan for it.  Use the calling tree and remind people about it.

Problem:  Speaker not available.
Solution:  Plan the event early and coordinate the date with the speaker well in advance.  Also, have a couple of back up dates scheduled.

6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 

Appropriation from the Chapter
$
0.00




Donations (list):
Meeting Location
$
100.00

Program Location
$
50.00

Speaker
$
50.00

Handouts
Advertising
$
$
10.00
10.00
Other Income:

$
0.00
________

Total Income
$
220.00

Expense: 

Return of Appropriation from the Chapter
$
0.00




Value of Donations (list):  Meeting Location
$
100.00

        Program Location
$     
40.00

        Speaker
$
50.00

        Handouts
        Advertising


$
$
10.00
10.00
Return to Chapter (Profit)
$
0.00



-------------

Total Expense
$
220.00
7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken
02/24/99	Approval from the Board of Directors.
03/02/99	Approved as part of the Chapter Plan.
03/18/99	Approval from the Chapter.
08/01/99	Agree to serve as chairperson.
08/10/99	Complete the first seven questions of the CPG.
08/15/99	Confirm Speaker.
08/19/99	Complete newsletter article.
08/20/99	Secure location.
09/02/99	Begin promoting program at meetings.
09/15/99	Advertise the program to the public.
09/21/99	Follow up with speaker.
09/27/99	Use calling tree to make sure members know about the project.
10/04/99	Scheduled date of project.
10/15/99	Complete CPG.
10/21/99	Final Report to Chapter.

IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

Date:  08/20/99
Revision:  This was the first contact with the speaker.

Date: 10/25/99  
Revision:  CPG Completed.

9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON.

Advertise the program more to the public as an informational program on the legislative process.  It might be a good way to attract potential members.
 
10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY.

Goal Results:
A. To involve 10 members in the project.	This goal was not met as we only had 5 chapter members in attendance.
B. To teach our members the steps in the legislative process.  This goal was met as Brent handed out a packet detailing the steps of the legislative process.
C. To involve one prospective member.  This goal was met as Brent brought his campaign manager who is thinking about joining our chapter.

Benefit to the Individual:
The individual benefited from this project by learning, in a comfortable environment, more about the way our government works.  It also made the people who attended much more prepared for Mock Legislature as they learned how to present a bill, argue their point of view, and what the etiquette for the House and Senate is.

Benefit to the Chapter:
The chapter benefited from this project because of more people will be active in the Mock Legislature program this year since they are more familiar with the program. 

Benefit to the Community:
By learning more about government, our members are becoming better citizens who are more likely to get involved in local government, thereby making our community a better place to live.

 
West St. Louis County Jaycees - Chairman's Planning Guide		Page 5