Chairman's Planning Guide Project: MDA Tip Jars PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to use tip jars at Ballwin Days to raise money for MDA. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) Description: We will run this project in conjunction with the Ballwin Days Beer Booth. We will place MDA tip jars on the counter to raise money to make a donation to MDA during the telethon. This is a traditional project for our chapter as we conduct it every year. This project will assist in attaining the goal "to raise funds for at least 2 national programs and to donate at least $350 to MDA" in the State and National Junior Chamber Involvement Area/CPG Category, under the Community Development Area, as outlined in the 1998-1999 Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To involve 20 members in the project. B. To recruit 5 new members. C. To donate at least $350 to MDA. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Beth Cox Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee for this project. B. Programming Vice President: Name: Heidi Graser C. Project Chairperson: Name: Wendy Cox Duties: 1. To complete the Chairman's Planning Guide. 2. To recruit members to serve on the planning committee. 3. To assist with internal publicity at General Membership Meeting. E. Finance Sub-Chairperson: Name: Suzanne Archer Duties: 1. To ensure the financial stability of the chapter. 2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. 3. To assist with any other matters concerning this project as they are needed. F. Newsletter Editor: Name: Debbie Velten Duties: 1. To assist with internal PR of the project through the use of the chapter newsletter. 2. To assist with any other matters concerning this project as they are needed. G. Manpower - In addition to the above planning committee members, the successful completion of this project will require a total of 14 additional members from the chapter to meet our goal of 20 people involved in the project.. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Item: Chapter Plan Responsible Member: Susan Allard Use: To set goals for the project that are consistent with the overall goals of the chapter. B. Item: Chairman's Planning Guide from previous or similar project Responsible Member: Stacey Rader Use: To see a basic CPG format and to get ideas for the successful completion of this project based on results from an earlier project of a similar nature. C. Item: The WestCo News Responsible Member: Debbie Velten Use: To provide internal PR about the project to members of the chapter. D. Item: Membership Roster Responsible Member: Susan Allard Use: To Personally contact chapter members about the project. E. Item: Meeting Agendas from General Membership Meetings and Board Meetings Responsible Member: Beth Cox Use: To assist with internal PR about the project. F. Item: Meetings Responsible Member: Beth Cox Use: To provide information to the members about the project, as well as planning future strategy concerning the function. G. Item: Manpower Responsible Member: Wendy Cox Use: To make phone calls to other members to encourage attendance. H. Item: MDA Tip Jars Responsible Member: Wendy Cox Use: To collect tips. I. Item: Ballwin Days Beer Booths Responsible Member: Diane Kieliszewski Use: To put tip jars on the counters. Items to be provided by Chapter Members: None. Items to be provided by non-Jaycee resources: A. Item: Meeting Location - The Pointe at Ballwin Commons Supplier: City of Ballwin Address: 1 Ballwin Commons Drive, Ballwin MO 63011, (314) 227-8950 Contact Person: Tom McCarthy Responsible Member: Beth Cox Date Needed: 1st & 3rd Thursdays Donation or Purchase: Donation 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: The festival is rained out. Solution: Ballwin has a rain date scheduled for the festival. Problem: People don't tip. Solution: Set beer prices so patrons get coin change in order to promote tipping. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the Chapter $ 0.00 Donations (list): Meeting Location $ 50.00 Other Income: Tips $ 350.00 ------------- Total Income $ 400.00 Expense: Return of Appropriation from the Chapter $ 0.00 Value of Donations (list): Meeting Location $ 50.00 Other Expenses: Donation $ 350.00 Return to Chapter (Profit) $ 0.00 ------------- Total Expense $ 400.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 05/07/98 Approved as part of the Chapter Planning Guide. 05/07/98 Approval from the Board of Directors. 05/07/98 Approval from the Chapter. 07/01/98 Agree to serve as chairperson. 07/15/98 Complete the first seven questions of the CPG. 07/16/98 Announce project at general membership meeting and have sign up sheet. 08/06/98 Announce project at general membership meeting and have sign up sheet. 08/20/98 Announce project at general membership meeting and have sign up sheet. 08/07-08/18 Make phone calls to members. 08/28 - 8/30 Anticipated date of project. 09/03/98 Final Report to Chapter. 09/04/98 Complete the CPG. 9/06/98 Make donation at MDA telethon. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. There were no revisions to the plan. 9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON. This program is extremely easy to run and makes an incredible amount of money for MDA. I recommend we continue to run this project. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To involve 20 members in the project. This goal was exceeded as we had 57 members participate in the project. B. To recruit 5 new members. This goal was exceeded as we recruited 17 members during the weekend. C. To donate at least $350 to MDA. This goal was exceeded as we raised $861 for MDA. Benefit to the Individual: The individual benefited from this project through meeting the public and being learning to solicit donations for a worthy cause. Benefit to the Chapter: The chapter benefited from this project because of the publicity we gain not only in our community by doing something for a worthwhile cause, but also by publicly making a large donation to a national charity. Benefit to the Community: The community benefited because donations to MDA stay in the local area. West St. Louis County Jaycees - Chairman's Planning Guide Page 4