Chairman’s Planning Guide Project: Leadership Training / Degrees of Jaycees PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is explain the Degrees of Jaycees program to our members. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) At a General Membership Meeting, the trainer will explain how the Degrees program works, and also explain the Leadership Academy program. The trainer will also help members fill out the paperwork to attain their next Degree, or to enroll in the Leadership Academy program. This project will assist in attaining the goal “To conduct at least 6 Jaycee Training projects” in the Leadership Development Pinnacle Area/CPG Category, under the Individual Development Area, as outlined in the 1997-1998 Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To have 10 members apply for a new degree. B. To have 5 new members enroll in Leadership Academy. C. To run the project at no cost to the chapter. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Karin Seymour Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee. B. Programming Vice President: Name: Debbie Velten Duties: 1. To assist the chairperson in any way necessary for successful completion of this project. 2. To make sure the Chairman’s Planning Guide is completed for the project. 3. To handle any required training of committee members. C. Project Chairman: Name: Tim Vincent Duties: 1. To complete the Chairman’s Planning Guide. 2. To coordinate and promote the project. 3. To obtain the training materials. 4. To conduct the training. 5. To send the completed paperwork to the State Office. D. Finance Sub-Chairman: Name: Wendy Cox Duties: 1. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. E. Manpower - at least 15 members will be needed for 1 hour, to learn about Leadership Academy and the Degrees of Jaycees. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Chapter Plan B. Chapter Newsletter C. Chapter Roster D. Past Chapter CPG E. Chairman’s Planning Guide form and guidelines F. Meeting Agendas and Minutes G. Chapter General Membership Meetings H. Chapter Board of Directors Meetings I. Degrees of Jaycees paperwork J. Leadership Academy paperwork K. Roster from National Junior Chamber Items to be provided by Chapter Members: A. Item: Copies of Degrees forms Responsible Member: Lori Vincent Date Needed: day of project Items to be provided by non-Jaycee resources: A. Item: location for the project Supplier: City of Ballwin Address: 1 Ballwin Commons, Ballwin MO 63011 Contact Person: Linda Bruer Responsible Member: Karin Seymour Date Needed: day of project Donation or Purchase: donation 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: People may not remember how many Degrees they already have. Solution: The trainer will obtain the roster from National that has the Degrees of each member. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the Chapter $ 0.00 Donations (list): copies $ 50.00 location $ 15.00 Total Income $ 65.00 Expense: Return of Appropriation from the Chapter $ 0.00 Value of Donations (list): copies $ 15.00 location $ 50.00 Return to Chapter (Profit) $ 0.00 Total Expense $ 65.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 05/13/97 Approve as part of the Chapter Planning Guide. 05/13/97 Get approval from the Board of Directors. 05/13/97 Get approval from the Chapter. 08/28/97 Accept Chairmanship. 09/01/97 Complete the first nine questions of the CPG. 09/04/97 Promote the project at the membership meeting. 09/10/97 Get training materials. 09/04/97 Get National roster from President. 09/18/97 Anticipated date of project. 09/20/97 Mail completed forms to National. 10/2/97 Final report to the chapter. 10/30/97 Complete the CPG. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. No revisions were necessary. 9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE CHAIRMAN? I would recommend that this project be run more than once a year. I also think that the Leadership Academy training should be part of each New Member Orientation. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To have 10 members apply for a new degree. This goal was not met. Only 2 members applied for a new degree. B. To have 5 new members enroll in Leadership Academy. This goal was not met. No new members were present. C. To run the project at no cost to the chapter. This goal was met. Benefit to the Individual: The individual member benefits by learning about a program that will get them more active in the Jaycees. This helps them become a better Jaycee, and also to reap the benefits of being a Jaycee. Benefit to the Chapter: The chapter benefits by having more members active and excited about being a Jaycee. And since every other Degree requires signing a new member, the chapter should also get new members. With active members, the chapter can run more and better projects. Benefit to the Community: The community benefits from having a Jaycee chapter with excited, active members. An active Jaycee chapter can do more for the community, which is obviously of benefit to the community and its citizens. West St. Louis County Jaycees - Chairman’s Planning Guide Page 1