Chairman’s Planning Guide

Project: Community Self-Improvement Series - Purchasing & Financing Your New Home

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY 
RUN THIS PROJECT?)
	The primary purpose of this project is to provide a presentation to teach us the skills 
needed to buy a home.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE 
GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 
JAYCEES.)

	Buying a home can be quite frightful.  This presentation will take the mystery out of the 
American Dream.  This session will provide us the basics of what to look for in an agent and a 
home, what pitfalls to watch for, and how to find the correct financing options.  Mr. Jim Lieber, 
Broker-Associate at Gundaker-Better Homes & Gardens will be the presenter.

	This project will assist in attaining the goal “To conduct at least 10 projects” in the 
Member Development Pinnacle Area, under the Individual Development Area, as outlined in the 
1996-1997 Chapter Planning Guide for the West St. Louis County Jaycees.  This Pinnacle Area 
corresponds to the CPG Category of Member Development.


Goals:

A. To run the project at no cost to the chapter.
B. To have 10 Jaycees attend the project.
C. To have 3 prospective Jaycees attend the project.


3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND 
DUTIES.)

A. President:
	Name: Karin Seymour

Duties:
	1. To insure that the goals established in the chapter plan are accomplished.
	2. To serve as an ex-officio member of the planning committee.


B. Programming Vice President:
	Name: Stacey Rawls

Duties:
	1. To assist the chairman in any way necessary for successful completion of this project.
	2. To make sure the Chairman’s Planning Guide is completed for the project.
	3. To handle any required training of committee members.


C. Project Chairman:
	Name: Tim Vincent

Duties:
	1. To complete the Chairman’s Planning Guide.
	2. To coordinate and promote the project within the chapter.
	3. To coordinate with the presenter on the time and place of the presentation.
	4. To arrange for any audio-visual or other equipment the presenter might need.
	5. To write newsletter articles and press releases to promote the project.


D Finance Sub-Chairman:
	Name: Wendy Graser

Duties:
	1. To handle all financial matters concerning this project, including handling any 
monetary income and payment of any bills.


E. Manpower - at least 10 members will be needed for one half hour to attend the presentation.


4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings
I. Chapter World Wide Web Page

Items to be provided by non-Jaycee resources:
A. Item: Presenter & presentation materials
Supplier: Mr. Jim Lieber
Address: 14830 Clayton Rd., Chesterfield MO 63017
Responsible Member: project chairman
Date Needed: day of project
Donation or Purchase: donation

B. Item: Meeting Location
Supplier: City of Ballwin
Address: 1 Ballwin Commons Circle, Ballwin MO 63021
Contact Person: Linda Bruer
Responsible Member: Karin Seymour
Date Needed: day of project
Donation or Purchase: donation



5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY 
COMPLETE THIS PROJECT.

Problem: People need to know about the presentation or we won’t have anyone attend.
Solution: Publish information in the chapter newsletter, on the chapter World Wide Web page, 
and send out press releases to the local newspapers.


6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND 
EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$     0.00

	Donations (list):	presenter’s time			$ 150.00
				presentation materials			$   45.00
				project location			$ 100.00

				Total Income				$ 295.00

Expense: 
	Return of Appropriation from the chapter			$     0.00

	Value of Donations (list): 	presenter’s time		$ 150.00
					presentation materials		$   45.00
					project location		$ 100.00

	Return to Chapter (Profit)					$     0.00

				Total Expense				$ 295.00



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL 
COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

07/11/96	Approve as part of the Chapter Planning Guide.

01/29/97	Get approval from the Board of Directors.

01/29/97	Accept Chairmanship.

02/06/97	Get approval from the Chapter.

02/10/97	Complete the first nine questions of the CPG.

02/12/97	Contact presenter and confirm presentation date.

02/14/97	Write newsletter article.

02/14/97	Provide details to Webmaster for World Wide Web page.

02/14/97	Write and send out press releases.

03/04/97	Confirm with presenter.

03/06/97	Anticipated date of project.

03/07/97	Write thank-you note to presenter.	

03/20/97	Final report to the chapter.

03/25/97	Complete the CPG.



IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

No revisions were necessary.


9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE 
CHAIRMAN?

I would send out more press-releases so the presentation would be publicized as much as 
possible.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  
DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL 
MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To run the project at no cost to the chapter.
	This goal was met.
B. To have 10 Jaycees attend the project.
	This goal was met.  There were 12 Jaycees in attendance.
C. To have 3 prospective Jaycees attend the project.
	This goal was not met.  There were 2 prospective Jaycees in attendance.


Project Impact:
	This project involved 12 Jaycees and 2 non-Jaycees.


Benefit to the Individual:
	The individual benefits by learning how to finance and purchase a home, and what to 
look for in an agent.  Even if the individual is not currently looking for a house, just knowing 
that the skills are available if the situation changes can give someone more peace of mind.  


Benefit to the Chapter:
	The chapter benefits by having its members learn a new skill.  This makes the members 
more well-rounded and can only help the chapter in its future endeavors.  The chapter can also 
benefit if prospective members attend the presentation and decide to join the Jaycees.


Benefit to the Community:
	The community benefits by having members possibly purchase a home in the 
community.  The community also benefits by having an improved Jaycee chapter.

West St. Louis County Jaycees - Chairman’s Planning Guide	Page 1