Chairman's Planning Guide Project: Greek Dining ID PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to give the membership the opportunity to learn about the customs of a foreign culture, and sample foreign foods. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) Description: This project was held in the past as an International Involvement project. This year, we decided to make the project more interesting by asking either a Greek National or someone who has either lived in Greece or visited Greece to speak to us about the culture of the Greek people. This project will assist in attaining the goal "conduct at least 3 International Involvement Pinnacle area projects" in the International Involvement Pinnacle Area/CPG Category, under the Individual Development Area, as outlined in the 1998-1999 Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To provide information on the customs and culture of Greece. B. To provide an opportunity for members to sample Greek food. C. To involve 25 Jaycees, including 2 new members plus 1 prospective member. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Beth Cox Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee for this project. B. Programming Vice President: Name: Craig Musser (Individual) Duties: 1. To assist the chairperson in any way necessary for successful completion of this project. 2. To make sure the Chairman's Planning Guide is completed for the project. 3. To handle any required training of committee members. C. Project Chairperson: Name: Craig Musser (Individual) Duties: 1. To complete the Chairman's Planning Guide. 2. To assist with internal publicity at General Membership Meetings. 3. To contact and schedule guest speaker. 4. To greet speaker prior to meeting and introduce her to membership. 5. Reserve tables/room at Spiro's Restaurant. 5. To send a "thank you" note to the speaker. D. Finance Sub-Chairperson: Name: Suzanne Archer Duties: 1. To ensure the financial stability of the chapter. 2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. 3. To assist with any other matters concerning this project as they are needed. E. Newsletter Editor: Name: Debbie Velten Duties: 1. To assist with internal PR of the project through the use of the chapter newsletter. 2. To assist with any other matters concerning this project as they are needed. G. Manpower - In addition to the above planning committee members, the successful completion of this project will require a total of 30 additional members from the chapter. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Item: Chapter Plan Responsible Member: Programming Vice President Use: To set goals for the project that are consistent with the overall goals of the chapter. B. Item: Chairman's Planning Guide from previous or similar project Responsible Member: Programming Vice President Use: To see a basic CPG format and to get ideas for the successful completion of this project based on results from an earlier project of a similar nature. C. Item: The WestCo News Responsible Member: Newsletter Editor Use: To provide internal PR about the project to members of the chapter. D. Item: Membership Roster Responsible Member: Programming Vice President Use: To Personally contact chapter members about the project. E. Item: Meeting Agendas from General Membership Meetings and Board Meetings Responsible Member: Chapter President Use: To assist with internal PR about the project. F. Item: Meetings Responsible Member: Chapter President Use: To provide information to the members about the project, as well as planning future strategy concerning the function. Items to be provided by Chapter Members: A. Item: Television and VCR to view video tape. Responsible Member: Project Chair Date Needed: 7/17/98 Items to be provided by non-Jaycee resources: A. Item: Meeting Location - The Pointe at Ballwin Commons Supplier: City of Ballwin Address: 1 Ballwin Commons Drive, Ballwin MO 63011, (314) 227-8950 Contact Person: Tom McCarthy Responsible Member: Chapter President Date Needed: 1st & 3rd Thursdays Donation or Purchase: Donation B. Item: Speaker Supplier: St. Nicholas Greek Orthodox Church Address: 4967 Forest Park Ave St. Louis, MO 63108 (314) 361-6924 Contact Person: Ms. Cathy Ellis Responsible Member: Project Chairperson Date Needed: 7/17/98 Donation or Purchase: Donation of time. 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: Cannot secure guest speaker. Solution: Visit local library for information on customs and cultures of Greece to pass out to membership attending project. Problem: Poor attendance at project. Solution: Promote project prior to meeting and write newsletter articles. Call all members if possible. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the Chapter $ 30.00 Donations (list): Meeting Location $ 0.00 Speaker's Time $ 20.00 $ $ Other Income: $ $ $ ------------ Total Income $ 50.00 Expense: Return of Appropriation from the Chapter $ 0.00 Value of Donations (list): Meeting Location $ 0.00 Speaker's Time $ 20.00 $ $ Other Expenses: Speaker's (plus 1 guest) dinner $ 30.00 $ $ Return to Chapter (Profit) $ 0.00 ------------ Total Expense $ 50.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 07/15/98 Approved as part of the Chapter Planning Guide. 05/14/98 Approval from the Board of Directors. 07/15/98 Approval from the Chapter. 05/30/98 Agree to serve as chairperson. 06/13/98 Complete the first seven questions of the CPG. 06/15/98 Contact Greek Orthodox Church for assistance in finding a speaker. 06/18/98 Submit newsletter article. 06/18/98 Provide sign up sheet at membership meeting. 06/18/98 Announce project at membership meeting. 06/30/98 Contact speaker. 07/02/98 Provide sign up sheet at membership meeting. 07/02/98 Announce project at membership meeting. 07/09/98 Make reservations at Spiro's. Find out if it is possible to use TV and VCR during dinner. 07/15/98 Confirm speaker. 07/15/98 Obtain TV and VCR. 07/16/98 Confirm reservations at Spiro's. 07/17/98 Anticipated date of project. 07/18/98 Send thank you note to guest speaker. 08/02/98 Final report to the chapter. 07/18/98 Complete the CPG. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. No changes made to project. 9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON. Contact St. Nicholas Church as soon as possible to request assistance in obtaining a guest speaker. I waited too long and had trouble finding a speaker. Due to this, we did not confirm the speaker until 3 days prior to the project. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. The guest speaker provided a lot of information on Greece, it's customs, culture and history. She also provided a short list of common greetings in both English and Greek. The guest speaker also had an excellent video on Greece, plus a home video showing a typical Greek family during a holiday. This goal was met. B. Spiro's has a large menu of Greek dishes. The membership ordered a wide variety of foods. This goal was met. C. While we only had a total of 15 people in attendance, 2 of the members were new and we had 2 prospective members. This made the project very successful. This goal was met. Benefit to the Individual: Members now have a better understanding of what life is like in a foreign land. Benefit to the Chapter: Many members who do not actively attend projects did attend this project, resulting in a more unified chapter. Benefit to the Community: A strong, unified chapter will do more projects to help the community. West St. Louis County Jaycees - Chairman's Planning Guide Page 5