Chairman's Planning Guide Project: ________________________________________________ PLANNING 1. Primary Purpose. (What is the one reason to successfully run this project?) The primary purpose of this project is _________________________________________ ____________________________________________________________________________________________________________________________________________________________ 2. Give a brief description of the proposed project and background information. Follow this with a listing of the specific and measurable goals to be accomplished by this project. (Example: To involve 25 Jaycees.) Description: _____________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ This project will assist in attaining the goal "_____________________________________________________________________________ ____________________________________________________________________________________________________________" in the __________________________________ CPG Category, under the __________________________________________ Area, as outlined in the ______ Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To ________________________________________________________________________ B. To ________________________________________________________________________ C. To ________________________________________________________________________ D. To ________________________________________________________________________ E. To ________________________________________________________________________ 3. What are the specific manpower assignments? (Show names and duties.) A. President: Name: __________________________________ Address: ______________________________ Home Phone: (___) _______ ______________________________ Work Phone: (___) _______ Email: ________________________________________ Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee for this project. 3. _____________________________________________________________________ B. Programming Vice President: Name: __________________________________ Address: ______________________________ Home Phone: (___) _______ ______________________________ Work Phone: (___) _______ Email: ________________________________________ Duties: 1. To assist the chairperson in any way necessary for successful completion of this project. 2. To make sure the Chairman's Planning Guide is completed for the project. 3. To handle any required training of committee members. 4. _____________________________________________________________________ C. Project Chairperson: Name: ______________________________ Address: ________________________________ Home Phone: (___) __________ ________________________________ Work Phone: (___) ___________ Email: ________________________________________ Duties: 1. To complete the Chairman's Planning Guide. 2. To recruit members to serve on the planning committee. 3. To assist with internal publicity at General Membership Meetings. 4. _____________________________________________________________________ 5. _____________________________________________________________________ 6. _____________________________________________________________________ D. Sub-Chairperson: Name: __________________________________ Address: ______________________________ Home Phone: (___) _______ ______________________________ Work Phone: (___) _______ Email: ________________________________________ Duties: 1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________ E. Finance Sub-Chairperson: Name: __________________________________ Address: ______________________________ Home Phone: (___) _______ ______________________________ Work Phone: (___) _______ Email: ________________________________________ Duties: 1. To ensure the financial stability of the chapter. 2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. G. Manpower - In addition to the above planning committee members, the successful completion of this project will require a total of _______ additional members from the chapter. 4. What specific materials, supplies and resources will be required? Items to be provided by the Chapter: A. Item: Chapter Plan Responsible Member: Programming Vice President B. Item: Chairman's Planning Guide from previous or similar project Responsible Member: Programming Vice President C. Item: Membership Roster Responsible Member: Programming Vice President D. Item: Meeting Agendas from General Membership Meetings and Board Meetings Responsible Member: President E. Item: General Membership Meetings Responsible Member: President F. Item: Chapter Newsletter Responsible Member: Newsletter Editor G. Item: Chapter Web Page Responsible Member: Webmaster H. Item: ____________________________________________ Responsible Member: ___________________________ I. Item: ____________________________________________ Responsible Member: ___________________________ J. Item: ____________________________________________ Responsible Member: ___________________________ Items to be provided by Chapter Members: A. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ B. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ C. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ D. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ E. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ F. Item: ____________________________ Responsible Member: _______________________________________ Date Needed: ____________________ Items to be provided by non-Jaycee resources: A. Item: ____________________________ Supplier: _________________________________________________ Address: __________________________________________________ Contact Person: ____________________________________________ Responsible Member: _______________________________________ Date Needed: ____________________ Donation or Purchase: __________________________ B. Item: ____________________________ Supplier: _________________________________________________ Address: __________________________________________________ Contact Person: ____________________________________________ Responsible Member: _______________________________________ Date Needed: ____________________ Donation or Purchase: __________________________ C. Item: ____________________________ Supplier: _________________________________________________ Address: __________________________________________________ Contact Person: ____________________________________________ Responsible Member: _______________________________________ Date Needed: ____________________ Donation or Purchase: __________________________ 5. Describe the potential problems and solutions to successfully complete this project. Problem: ______________________________________________________________________ Solution: ______________________________________________________________________ _____________________________________________________________________ Problem: ______________________________________________________________________ Solution: ______________________________________________________________________ _____________________________________________________________________ Problem: ______________________________________________________________________ Solution: ______________________________________________________________________ _____________________________________________________________________ Problem: ______________________________________________________________________ Solution: ______________________________________________________________________ _____________________________________________________________________ 6. Complete a proposed budget indicating all anticipated income and expense. (NOTE: Income should equal Expense.) Income: Appropriation from the Chapter $ Donations (list): $ $ $ $ Other Income: $ $ $ Total Income $ Expense: Return of Appropriation from the Chapter $ Value of Donations (list): $ $ $ $ Other Expenses: $ $ $ Return to Chapter (Profit) $ Total Expense $ 7. List the specific steps to bring this project to a successful completion showing planned dates for each step. Date Step to be taken __/__/__ Approved as part of the Chapter Planning Guide. __/__/__ Approval from the Board of Directors. __/__/__ Approval from the Chapter. __/__/__ Agree to serve as chairperson. __/__/__ Complete the first seven questions of the CPG. __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ Anticipated date of project. __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ __________________________________________________________ __/__/__ Final report to the chapter. __/__/__ Complete the CPG. IMPLEMENTATION AND EVALUATION 8. Record any revision of the original plan. Date: __/__/__ Revision: _____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Date: __/__/__ Revision: _____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Date: __/__/__ Revision: _____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Date: __/__/__ Revision: _____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Date: __/__/__ Revision: _____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ 9. List solutions or recommendations for a future chairperson? __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 10. Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members, and the community. The Primary Purpose of this project was/was not achieved... Goal Results: A. ___________________________________________________________________________ This goal was/was not met.... B. ___________________________________________________________________________ This goal was/was not met.... C. ___________________________________________________________________________ This goal was/was not met.... D. ___________________________________________________________________________ This goal was/was not met.... E. ___________________________________________________________________________ This goal was/was not met.... Benefit to the Chapter: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Benefit to the Individual: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Benefit to the Community: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Chairman's Planning Guide - West St. Louis County Jaycees Page 1