Chairman’s Planning Guide

Project: Church Exchange

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY 
RUN THIS PROJECT?)
	The primary purpose of this project is to learn about other religions



2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE 
GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 
JAYCEES.)

	Description: Have a group of members and prospective members attend a church service.

	This project will assist in attaining the goal “to conduct at least four spiritual 
development projects” in the Member Development Pinnacle Area, under the Individual 
Development Area, as outlined in the 1995-1996 Chapter Planning Guide for the West St. Louis 
County Jaycees (Pinnacle A, Priority 4, Goal A).  This Pinnacle Area corresponds to the CPG 
Category of  Member Development.


Goals:

A. To have at least 10 members participate in the project.

B. To run the project at no cost to the project.

C. To have at least 2 prospective members participate.


3.. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND 
DUTIES.)

A. President:
	Name: Debbie Vonk

Duties:
	1. To insure that the goals established in the chapter plan are accomplished.
	2. To serve as an ex-officio member of the planning committee.



B. Programming Vice President:
	Name: Eric Vonk
	
Duties:
	1. To assist the chairman in any way necessary for successful completion of this project.
	2. To make sure the Chairman’s Planning Guide is completed for the project.
	3. To handle any required training of committee members.


C. Project Chairman:
	Name: Heather Hart

Duties:
	1. To complete the Chairman’s Planning Guide.
	2. To coordinate and promote the project.
	3. To choose a location and time.


D. Finance Sub-Chairman:
	Name: Wendy Graser

Duties:
	1. To handle all financial matters concerning this project, including handling any 
monetary income and payment of any bills.


E. Manpower - at least 10 members will be needed for 1.5 hours, to participate in the project.



4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings


Items to be provided by Chapter Members:
A. Item: Transportation (if needed)
Responsible Member: Heather Hart
Date Needed: 09-03-1995

Items to be provided by non-Jaycee resources:
A. Item: Location for project
Supplier: Holy Infant 
Address: New Ballwin Road
Responsible Member: Heather Hart
Date Needed: 09-03-1995
Donation or Purchase: Donation


5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY 
COMPLETE THIS PROJECT.

Problem: People do not want to get up early.
Solution: Set up project for later service.

Problem: Members may be apprehensive about attending a service for a different religion
Solution:  Have chairman, or other member, answer questions about the religion or service.


6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND 
EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$	 0

	Donations (list): Location for project				$         50 
			   Transportation				$           5

				Total Income				$          55
			
Expense: 
	Return of Appropriation from the chapter			$	0

	Value of Donations (list):	Location for project		$         50
					Transportation			$	5
									
	Return to Chapter (Profit)					$          0

				Total Expense				$          55








7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL 
COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

04/22/95	Approve as part of the Chapter Planning Guide.

04/22/95	Get approval from the Board of Directors.

07/01/95	Get approval from the Chapter.

08/03/95	Accept Chairmanship.

08/15/95	Complete the first nine questions of the CPG.

08/17/95	Promoted project at meeting	

09/03/95	Anticipated date of project.

09/07/95	Final report to the chapter.

10/19/95	Complete the CPG.



























IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

No major revisions were necessary.



9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE 
CHAIRMAN?

Promote the project more and plan earlier.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  
DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL 
MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To have at least 10 members participate in the project.. This goal was not met, 4 members 
attended.

B. To run the project at no cost to the project.  This goal was/was not met, chapter cost is $0.

C. To have at least 2 prospective members participate.  This goal was/was not met, no 
prospective member attended. 

Project Impact:
	This project involved 4 Jaycees, which is 5% of our chapter, and 0 non-Jaycees.

Benefit to the Individual:
The individual gains knowledge and understanding of another religion

Benefit to the Chapter:
The chapter becomes more active and visible in the community.


Benefit to the Community:
By understanding other religions, tolerance and acceptance of others can result.

West St. Louis County Jaycees - Chairman’s Planning Guide	Page 2