Chairman’s Planning Guide Project: Business Card Web Page PLANNING 1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?) The primary purpose of this project is to provide members with business opportunities by listing their business card information on a web page on the Internet. 2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT. (EXAMPLE: TO INVOLVE 25 JAYCEES.) Description: Many of our members do not have the resources to set up a web page for their business. By creating a web page under our chapter’s account and listing our members business card information, we are providing our members with an Internet business presence for very little cost. This project will assist in attaining the goal “_______________________________________________________________________ ________________________________________________________________________ ____________________________________” in the Business Opportunities Pinnacle Area/CPG Category, under the __________________________________________ Area, as outlined in the 1998 Chapter Planning Guide for the West St. Louis County Jaycees. Goals: A. To involve five chapter members. B. To involve three new chapter members. C. To run this project at no cost to the chapter. 3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.) A. President: Name: Beth Cox Duties: 1. To insure that the goals established in the chapter plan are accomplished. 2. To serve as an ex-officio member of the planning committee for this project. B. Programming Vice President: Name: Stacey Rader (Management) Name: Heidi Graser (Community) Name: Craig Musser (Individual) Name: Susan Allard (Membership) Duties: 1. To assist the chairperson in any way necessary for successful completion of this project. 2. To make sure the Chairman’s Planning Guide is completed for the project. 3. To handle any required training of committee members. C. Chairperson: Name: Debbie Velten Duties: 1. To complete the Chairman’s Planning Guide. 2. To handle all promotion, internal and external for this project. 3. To recruit members to serve on the planning committee. 4. To communicate project status to the chapter and to the Board of Directors. D. Finance Sub-Chairperson: Name: Suzanne Archer Duties: 1. To ensure the financial stability of the chapter. 2. To handle all financial matters concerning this project, including handling any monetary income and payment of any bills. 3. To assist with any other matters concerning this project as they are needed. E. Newsletter Editor: Name: Debbie Velten Duties: 1. To assist with internal PR of the project through the use of the chapter newsletter. 2. To assist with any other matters concerning this project as they are needed. 4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED? Items to be provided by the Chapter: A. Item: Chapter Plan Responsible Member: Programming Vice President Use: To set goals for the project that are consistent with the overall goals of the chapter. B. Item: Chairman’s Planning Guide from previous or similar project Responsible Member: Programming Vice President Use: To see a basic CPG format and to get ideas for the successful completion of this project based on results from an earlier project of a similar nature. C. Item: The WestCo News Responsible Member: Newsletter Editor Use: To provide internal PR about the project to members of the chapter. D. Item: Membership Roster Responsible Member: Membership Vice President Use: To contact chapter members about the project through personal phone calls, as well as additional phone calls to be made by Directors. E. Item: Meeting Agendas from General Membership Meetings and Board Meetings Responsible Member: Chapter President Use: To assist with internal PR about the project. F. Item: Meetings Responsible Member: Chapter President Use: To provide information to the members about the project, as well as planning future strategy concerning the function. G. Item: Chapter Web Page Responsible Member: WebMaster Use: To provide PR about projects. Items to be provided by Chapter Members: A. Item: Members’ Business Cards Responsible Member: Individual Members and Newsletter Editor Date Needed: day of project Items to be provided by non-Jaycee resources: A. Item: Meeting Location - The Pointe at Ballwin Commons Supplier: City of Ballwin Address: 1 Ballwin Commons Drive, Ballwin MO 63011, (314) 227-8950 Contact Person: Tom McCarthy Responsible Member: Chapter President Date Needed: 1st & 3rd Thursdays Donation or Purchase: Donation 5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT. Problem: Members might not know of this opportunity. Solution: Make follow-up phone calls as a reminder of activity and promote the business web page in the newsletter. Problem: People may need more information about a member’s business than what is on a business card. Solution: For large companies, link the business card information to the company’s web site. 6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. (NOTE: INCOME SHOULD EQUAL EXPENSE.) Income: Appropriation from the Chapter $ 0.00 Donations (list): Meeting Location $ 50.00 Web Page space $ 20.00 ------------ Total Income $ 70.00 Expense: Return of Appropriation from the Chapter $ 0.00 Value of Donations (list): Meeting Location $ 50.00 Web Page space $ 20.00 Return to Chapter (Profit) $ 0.00 ------------ Total Expense $ 70.00 7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP. Date Step to be taken 06/05/98 Approved as part of the Chapter Planning Guide. 06/05/98 Approval from the Board of Directors. 06/18/98 Approval from the Chapter. 08/01/98 Agree to serve as chairperson. 08/13/98 Complete the first seven questions of the CPG. 08/20/98 Chapter Meeting. 08/22/98 Reminder calls to newer members about project 08/27/98 Anticipated implementation date of business card page. 09/02/98 Finsh last three questions of CPG. 09/03/98 Final report to the chapter. IMPLEMENTATION AND EVALUATION 8. RECORD ANY REVISION OF THE ORIGINAL PLAN. No revisions were needed. 9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON. Since web pages don’t take up too much space, offer members their own page, linked to their business card information. This would allow them to promote “their” web page and also serve as an incentive when talking to prospective members. 10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY. Goal Results: A. To involve five chapter members. – This goal was met as we have 9 members participating. B. To involve three new chapter members. – This goal was met; 3 of the members participating are newer members. C. To run this project at no cost to the chapter. – This goal was met. Benefit to the Individual: The individual benefits by creating a new opportunity to get new business. More and more people are using the Internet to find what they’re looking for. By putting business card information on the Internet, our members are available to new, computer-literate, customers. Benefit to the Chapter: The Chapter will benefit because our members will improve their business opportunities, which will give them more time or resources to aid the chapter. Benefit to the Community: The Community will benefit from this project as our members’ businesses improve due to new opportunities. West St. Louis County Jaycees - Chairman’s Planning Guide Page 1