Chairman’s Planning Guide

Project: Beer Tasting

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS 
PROJECT?)
	The primary purpose of this project is to give our members a chance to sample other kinds of 
beer than they usually drink.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO 
BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 JAYCEES.)

	Since the chapter will be running an import beer booth later in the summer, the chairman of that 
project would like assistance in choosing the types of beers to be served.  Our members will taste the 
different beers and choose 2 to be served.  This project will take place at our annual “Meeting in the 
Park” general membership meeting.

	This project will assist in attaining the goal “Conduct at least 4 Personal Skills projects” in the 
Life Improvement Pinnacle Area/CPG Category, under the Individual Development Area, as outlined in 
the 1997-1998 Chapter Planning Guide for the West St. Louis County Jaycees.


Goals:

A. To run the project at no cost to the chapter.
B. To have 10 members participate in the project.
C. To have 2 prospective members participate in the project.
D. To choose 2 beers to be served at the import beer booth later this summer.


3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND DUTIES.)

A. President:
	Name: Karin Seymour
	
Duties:
1. To insure that the goals established in the chapter plan are accomplished.
2. To serve as an ex-officio member of the planning committee.


B. Programming Vice President:
	Name: Debbie Velten

Duties:
1. To assist the chairperson in any way necessary for successful completion of this project.
2. To make sure the Chairman’s Planning Guide is completed for the project.
3. To handle any required training of committee members.



C. Project Chairperson:
	Name: Tim Vincent
Duties:
1. To complete the Chairman’s Planning Guide.
2. To coordinate and promote the project.
3. To choose (with input from the beer distributor) and purchase the beers to be sampled.
4. To coordinate the sampling and record the results during the project.


E. Finance Sub-Chairperson:
	Name: Wendy Cox
Duties:
	1. To handle all financial matters concerning this project, including handling any monetary 
income and payment of any bills.


F. Manpower - at least 10 members will be needed for 1 hour to participate in the project.


4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman’s Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings
H. Chapter Board of Directors Meetings

Items to be provided by Chapter Members:
A. Item: beers to be sampled, cooler for transport, tasting glasses
Responsible Member: Tim Vincent
Date Needed: day of project

Items to be provided by non-Jaycee resources:
A. Item: project location
Supplier: City of Ballwin, Parks & Recreation Dept.
Address: 1 Ballwin Commons Drive
Contact Person: Tom McCarthy
Responsible Member: Karin Seymour
Date Needed: day of project
Donation or Purchase: donation


5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS 
PROJECT.

Problem: If everyone drinks an entire beer each time, the entire chapter will be drunk!
Solution: Only provide samples of each beer.  Split 1 beer between several participants.

Problem: The chapter may not be able to decide on just 2 beers.
Solution: Conduct a selection process like an election, using democratic procedures.



6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. 
(NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$	0

	Donations (list):	project location			$	10
				beer					$	25
				cooler, glasses			$	10

				Total Income				$	45

Expense: 
	Return of Appropriation from the chapter		$	0

	Value of Donations (list):	project location		$	10
					beer				$	25
					cooler, glasses		$	10

	Return to Chapter (Profit)					$	0

				Total Expense			$	45



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION 
SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

05/22/97	Approve as part of the Chapter Planning Guide.

05/22/97	Get approval from the Board of Directors.

06/05/97	Get approval from the Chapter.

05/22/97	Agree to serve as chairperson.

06/10/97	Complete the first seven questions of the CPG.

06/23/97	Talk to beer distributor and find out what beers are available.

07/02/97	Purchase beer and glasses for sampling.

07/03/97	Anticipated date of project.

07/17/97	Final report to the chapter.

07/14/97	Complete the CPG.



IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

Date: 06/22/97
Revision: Since only a few import beers are available from the distributor, the selection really is not 
necessary.  Instead, we will taste “microbrews” and select 2 for sale later this summer.


9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON.

This project was enjoyed by all the members.  I would recommend running this project again.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  DESCRIBE 
THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE 
COMMUNITY.

Goal Results:

A. To run the project at no cost to the chapter.
	This goal was met.
B. To have 10 members participate in the project.
	This goal was exceeded.  12 members participated.
C. To have 2 prospective members participate in the project.
	This goal was not met.  There were no prospective members at the project.
D. To choose 2 beers to be served at the import beer booth later this summer.
	This goal was met.  Two “microbrews” were selected.


Project Impact:
	This project involved 12 Jaycees, which is 25% of our chapter, and no non-Jaycees.

Benefit to the Individual:
	The individual benefits by learning more about microbrews and how different ingredients affect 
the taste.  The member may try different beers instead of always choosing the same brand.


Benefit to the Chapter:
	The chapter benefits by having members that learn a new skill.  In this case, the skill is not 
directly beneficial to the Jaycees, like CPG writing or committee training, but any new skill gives the 
members confidence in their ability to learn new things.  This will make them ready to learn new skills 
that are related to the Jaycees.


Benefit to the Community:
	The community benefits by having a confident Jaycee chapter that is ready to learn new skills.  
(The community will also benefit by having new beers to sample when we sell beer later this summer at a 
community festival.)


West St. Louis County Jaycees - Chairman’s Planning Guide		Page 1