West St. Louis County Jaycees 
Beer Tasting
Chairman's Planning Guide

PLANNING

1. PRIMARY PURPOSE.  (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?)
	The primary purpose of this project is to give our members a chance to sample other kinds of 
beer than they usually drink.


2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND 
INFORMATION.  FOLLOW THIS WITH A LIST OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT.  (EXAMPLE: TO INVOLVE 25 JAYCEES.)

	Since the chapter will be running an import beer booth later in the summer, the chairman of that 
project would like assistance in choosing the types of beers to be served.  Our members will taste the 
different beers and choose 5 to be served.  

	This project will assist in attaining the goals listed in the Individual Development area in the 2002 Chapter Planning Guide for the West St. Louis County Jaycees.


Goals:

A. To have our members in attendance learn about the different types of imported beers and microbrews.
B. To run the project at no cost to the chapter.
C. To have 20 members participate in the project.
D. To have 2 prospective members participate in the project.
E. To choose 5 beers to be served at the import beer booth later this summer.


3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS?  (SHOW NAMES AND DUTIES.)

A. President:
	Name: Matt Schaefer
	
Duties:
1. To insure that the goals established in the chapter plan are accomplished.
2. To serve as an ex-officio member of the planning committee.


B. Programming Vice President:
	Name: Travis Mayer

Duties:
1. To assist the chairperson in any way necessary for successful completion of this project.
2. To make sure the Chairman's Planning Guide is completed for the project.
3. To handle any required training of committee members.



C. Project Chairperson:
	Name: Tim Vincent

Duties:
1. To complete the Chairman's Planning Guide.
2. To coordinate and promote the project.
3. To choose (with input from the beer distributor) and purchase the beers to be sampled.
4. To coordinate the sampling and record the results during the project.


E. Finance Sub-Chairperson:
	Name: Len DeMoor			Home Phone: (314) 283-5576

Duties:
1. To handle all financial matters concerning this project, including handling any monetary 
income and payment of any bills.


F. Manpower - at least 10 members will be needed for 1 hour to participate in the project.


4. WHAT SPECIFIC MATERIALS, SUPPLIES, AND RESOURCES WILL BE REQUIRED?

Items to be provided by the Chapter:
A. Chapter Plan
B. Chapter Newsletter
C. Chapter Roster
D. Past Chapter CPG
E. Chairman's Planning Guide form and guidelines
F. Meeting Agendas and Minutes
G. Chapter General Membership Meetings

Items to be provided by Chapter Members:
A. Item: beers to be sampled, cooler for transport, tasting glasses
Responsible Member: Tim Vincent
Date Needed: day of project

Items to be provided by non-Jaycee resources:
A. Item: project location
Supplier: City of Ballwin, Parks & Recreation Dept.
Address: Vlasis Park, Ballwin MO
Contact Person: Tom McCarthy
Responsible Member: Travis Mayer
Date Needed: day of project
Donation or Purchase: donation


5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT.

Problem: If everyone drinks an entire beer each time, the entire chapter will be drunk!
Solution: Only provide samples of each beer.  Split 1 beer between several participants.

Problem: The chapter may not be able to decide on just 5 beers.
Solution: Conduct a selection process like an election, using democratic procedures.



6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE. 
(NOTE: INCOME SHOULD EQUAL EXPENSE.)

Income: 
	Appropriation from the chapter				$0

	Donations (list):	project location			$10
				beer			$25
				cooler, glasses		$10

				Total Income		$45

Expense: 
	Return of Appropriation from the chapter			$0

	Value of Donations (list):	project location		$10
					beer		$25
					cooler, glasses	$10

	Return to Chapter (Profit)				$0

				Total Expense		$45



7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP.

Date      	Step to be taken

02/07/02	Approve as part of the Chapter Planning Guide.

01/31/02	Get approval from the Board of Directors.

02/07/02	Get approval from the Chapter.

04/16/02	Agree to serve as chairperson.

04/16/02	Complete the first seven questions of the CPG.

04/24/02	Submit article for newsletter

04/30/02	Talk to beer distributor and find out what beers are available.

05/01/02	Obtain permit, and reserve pavilion at Vlasis Park.

05/02/02	Promote project at chapter meeting

05/10/02	Call chapter members on the calling tree to promote the project.

05/15/02	Purchase beer and glasses for sampling.

05/16/02	Anticipated date of project.

06/06/02	Final report to the chapter.

06/07/02	Complete the CPG.



IMPLEMENTATION AND EVALUATION

8. RECORD ANY REVISION OF THE ORIGINAL PLAN.

Date: 05/16/02
Revision: The selection process was quite simple.  Since so many beers were such good sellers at last years Ballwin Days, 4 of the 5 to be selected were basically "gimmees".  That left only three choices, from which we were to pick one.  There was a general consensus between everyone present what the final choice should be. 

Date: 05/10/02
Revision:  It was decided to include food as part of the fun at the project.  This was at no cost to the chapter since we still had food left over from another recent project.


9. LIST SOLUTIONS OR RECOMMENDATIONS FOR A FUTURE CHAIRPERSON.

This project was enjoyed by all the members.  I would recommend running this project again.  The food was a good idea.  Food always helps absorb alcohol.


10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED.  DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS, AND THE COMMUNITY.

Goal Results:

A. To have our members in attendance learn about the different types of imported beers and microbrews.
	This goal was easily met.
B. To run the project at no cost to the chapter.
	This goal was met.
C. To have 20 members participate in the project.
	This goal was not met. 12 members participated.
D. To have 2 prospective members participate in the project.
	This goal was not met.  There was only one prospective member at the event.
E. To choose 5 beers to be served at the import/microbrew beer booth later this summer.
	This goal was met.  


Project Impact:
	This project involved 12 Jaycees, which is 13% of our chapter, 1 prospective member, and 1 District Director.

Benefit to the Individual:
	The individual benefits by learning more about microbrews and how different ingredients affect 
the taste.  The member may try different beers instead of always choosing the same brand.

Benefit to the Chapter:
	The chapter benefits by having members that learn a new skill.  In this case, the skill is not 
directly beneficial to the Jaycees, like CPG writing or committee training, but any new skill gives the 
members confidence in their ability to learn new things.  This will make them ready to learn new skills 
that are related to the Jaycees.

Benefit to the Community:
	The community benefits by having a confident Jaycee chapter that is ready to learn new skills.  
(The community will also benefit by having new beers to sample when we sell beer later this summer at a 
community festival.)